Governance Resource Library

Within our resource library we have endevoured to provide you with model documents, links to useful websites and information.  If you can't find what you are looking please contact one of the team.

Governance Model Documents

General Policies and Procedures

Financial Management

Safeguarding (Children, Young People and Vulnerable Adults)

Running a meeting

HR

Governance Model Documents 

Title Description Download
Getting Started

Many people start voluntary organisations because they want to help their community by providing a service currently lacking.  However they often find the legal and practical steps required to set up an organisation that will provide that service to be very confusing. This pack aims to help all those people.

Model Constitution A template that can be used as the starting point for small voluntary and community organisations.
Charitable Incorporated Organisation (CIO) Fact Sheet A brief overview of becoming a CIO. For more details please see the Charities Commission Website - Click Here
CIO Model Constitution (Association) Constitution of a Charitable Incorporated Organisation with voting members other than its charity trustees.

CIO Model Constitution (Foundation)

Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees
Model Articles of Association for companies limted by guarantee Model articles for private companies limited by guarantee. For more details please see Companies House website. Click Here
Trustees Skills Audit Trustee skills audit template and board exercise

 

General Policies, Procedures and Organisational Documents 

Title Description Download
Health and Safety HSE sample Health and Safety policy
Health and Safety/Risk Assessment policy and procedure HSE model H&S policy and procedures. Check out the HSE website for a wealth of useful help and information
Equalities Policy Model Equalities Policy for voluntary and community organisations
Business Plan Template Model Business Plan template example 1
Business Plan Template Model Business Plan template example 2

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Financial Management 

Title Description Download
Model Financial Policy Version 1 Model financial policy and procedures for small voluntary and community groups
Model Financial Policy and Procedures Version 2 Model financial policy and procedures for small voluntary and community groups
Book keeping template Model book keeping excel spreadsheet (incl VAT)
Book keeping template Model book keeping excel spreadsheet (excl. VAT)
Cash flow template Model cash flow excel spreadsheet (incl VAT)
Cash flow template Model cash flow excel spreadsheet (excl. VAT)
EWB Simple Cash flow template Model cash flow excel spreadsheet

Fundraising Booklet

 
Funding Advice and Support Writing a Fundraising Strategy
Funding Advice and Support Making a Case for Support
Funding Advice and Support Introduction to Outcome Funding
Funding Advice and Support 12 Step Expert Guide to Grants
Funding Advice and Support 10 Questions to Ask Before Applying
Funding Advice and Support 10 Top Tips for Successful Applications
Funding Advice and Support 10 Top Tips from Experienced Fundraisers

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Safeguarding (Children, Young People and Vulnerable Adults)

Title Description Download
Seven Golden Rules of Information Sharing A practical guide to sharing information,. When you can, When it makes sense to and with whom
Are they safe guide Safeguarding for leaders of groups in the voluntary and community sector that work with children and young people. You can download the PDF version of the Are they safe guide here or alternatively you can download the full pack from SafeNetworks website please click here
Sample child protection statement SafeNetwork's sample document
Sample child protection statement (sport) NSPCC sample document
 

Safer Recruitment Guidance for Voluntary and Community Groups.

 
Recruitment and Induction Policy Safer staff and volunteers: Recruitment, Indution and Supervision sample policy and procedure
Wrting person specifications and job descriptions Designing a person specification for a specific job or role may seem like hard work, but it is a very important step in successful recruitment and can save you a great deal of time in the long run.
Writing a job advert The point of the advertisement is to begin the process of finding the best person for the job. Central to this is persuading potential high quality candidates of the benefits of working for your organisation.
Example Child Protection Policy This policy applies to all staff, including senior managers and the board of trustees, paid staff, volunteers and sessional workers, agency staff, students or anyone working on behalf of your organisation.
Example application form Use this document to create an application form for your organisation
Safe Network Core Standards Safeguarding Children in the Voluntary and Community Sector - Latest version including new Standards Xtra  2013/14
Example Vulnerable Adults Policy Safeguarding vulnerable adults model policy document

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Running a Meeting

Title Description Download
Agenda Template Simple agenda template
Meeting Minutes Template Simple minutes template
Role of a trustee Document ourlining roles and responsibilities of trustees
Role of the management committee Document outlining the roles and responsibilities of management committee members 

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HR

Title Description Download
Sample Contract of Employment Sample contract of Employment
Sample Contract of Employment V2 Sample contract of Employment
Sample Staff Handbook Sample Staff Handbook
Sample Volunteer Agreement Model document example 1
Sample Volunteer Agreement Model document example 2

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